Drive-by & Security Checks

D

rive-by and security checks provide an added layer of visibility between scheduled inspections. These checks focus on exterior security, visible condition, and signs of concern, helping property managers and owners stay aware of potential issues without entering the home or disrupting occupants.

Checks are completed using standardized observation protocols aligned with guidance from the NRPS Institute, ensuring consistency, neutrality, and clear documentation.

“Properties can change quickly. A broken window, unsecured door, or visible damage can escalate if left unnoticed.

Drive-by and security checks provide a lightweight, cost-effective way to monitor exterior condition and security—supporting timely response without unnecessary intrusion.”

Occupied Survey Details

WHAT DRIVE-BY CHECKS FOCUS ON

EARLY INDICATORS | EXTERIOR CONCERNS | MAINTENANCE ITEMS

Drive-by and security checks are limited to publicly visible, exterior observations and are designed to confirm that a property appears secure and intact at the time of the visit.

Typical observations include:

  • Doors, windows, and garages appearing secure

  • Signs of forced entry, vandalism, or damage

  • Obvious exterior damage or deterioration

  • Unusual activity or indicators of vacancy

  • Accumulated mail, packages, or debris

  • Exterior safety concerns visible from the street or common areas

All observations are recorded factually, without assumption or attribution.

DOCUMENTATION & REPORTING

Each drive-by or security check includes documented observations, providing a time-stamped record that can be referenced if follow-up is needed. Documentation supports proactive decision-making and creates continuity between full inspection cycles.

When concerns are observed, findings are communicated clearly so property managers can determine appropriate next steps.

WHEN DRIVE-BY CHECKS ARE MOST USEFUL

Drive-by and security checks are commonly used:

  • Between scheduled occupied surveys

  • During extended vacancies or listing periods

  • Following weather events or neighborhood incidents

  • When owners or managers want added peace of mind

These checks are not intended to replace full inspections, but to fill visibility gaps and reduce the likelihood that issues go unnoticed.

Frequently Asked Questions

What is the Basic Maintenance Plan?

The Basic Maintenance Plan is designed to provide consistent and reliable occupied survey documentation, as well as provide preventative care for your properties. We ensuring minor issues are addressed before they escalate into costly repairs. By scheduling regular inspections and handling routine upkeep, we aim to preserve the condition and value of your property, reduce emergency repair calls, and help keep tenants happy and long-term. It’s an affordable, proactive way to protect your investment.

LEARN MORE

How is the Property Condition Report different from the regular inspections I already do?

The Property Condition Report, provides a detailed, in-depth assessment of the property’s physical state, examining all major systems and structures as well. This report gives you a clearer picture of potential maintenance needs, upcoming repairs, and long-term planning for your property’s upkeep. It’s a valuable tool for proactive property management.

SAMPLE INSPECTION REPORT

What types of maintenance are included in the Basic Maintenance Plan?

The plan covers routine and preventative maintenance tasks, such as gutter cleaning, and minor plumbing repairs, caulking repair, etc. The goal is to catch any potential issues early on. Larger, more complex repairs aren’t covered under this plan but can be done at a discounted rate. We can share a full list of the covered services to give you a better idea of what’s included.

How will I be updated on the maintenance done and the condition of my properties?

After each inspection or maintenance visit, you’ll receive a detailed report, including photos and notes on the condition of the property. This transparency ensures you’re always in the loop and can make informed decisions about any recommended repairs or improvements. We’re here to answer any questions and ensure you’re comfortable with the process.

How is this billed?

Depending on your invoicing and management software, this will be added as a recurring monthly expense to your clients, and then you remit payment to us for our services monthly. Total costs are dependent on the services included.

Who performs the maintenance and inspections under this plan?

Our employees specialize in property maintenance and have a proven track record with high-quality service and attention to detail. We understand rental property and tenant rights, we are fully licensed, bonded, and insured.